What should a contractor do when encountering unauthorized changes on-site?

When a contractor encounters unauthorized changes on-site, the most appropriate course of action is to notify the client and seek a formal change order. This process is crucial for several reasons.

First, a formal change order is essential because it provides a documented agreement between the contractor and the client regarding any adjustments to the original scope of work. This documentation protects both parties by ensuring that any changes, whether they involve additional costs, changes in timelines, or alterations to the project's design, are mutually understood and agreed upon.

Secondly, seeking a formal change order helps maintain clear communication and prevents misunderstandings. Unauthorized changes can lead to disputes if the contractor and client have differing views on the adjustments made. By addressing the issue proactively, the contractor ensures that all parties are aligned and that there is a legal and formal basis for any alterations to the original contract.

Furthermore, implementing changes without the client’s approval, even if they appear to improve the project (as suggested in another option), risks breaching the contract and can lead to liability issues. This approach can create complications, especially regarding payment for the additional work and reinforcing the need for formality in managing project changes.

Overall, notifying the client and obtaining a formal change order is the best practice to ensure proper project management, legal